To give you the best possible idea of this characteristic, we have prepared a detailed guide for you.
What is the characteristic from the place of work?
This is a business document in which your last employer provides official information about your work and/or social activities. In addition, a job description contains information about your professional and personal qualities.
Unlike a recommendation letter, which is a subjective positive review of an employee, the official document is more objective. It means that the characteristic should include information about both positive and negative aspects of the professional activity and personality of a person. The employer must indicate only truthful data in such a document. Otherwise, if the characteristic is used in some legal proceedings and the court finds incorrect information in it, the employer who filled it out will be fined.
In what cases is the characteristic of the employee needed?
The characteristic may be needed under the following circumstances:
- if you want to get a certain visa;
- if such a document was requested by an educational institution or an institution for advanced training and certification;
- if you are transferred to another department of your company;
- if you are a candidate in a state or local election;
- if a court or other law enforcement agencies have requested a reference for an employee;
- if you are in the military.
A letter of recommendation alone may also not be enough for your potential employer. And it may also ask you to provide such a document.
What data does the characteristic from work contain?
- Information about the company providing the paper, including its name, contact details, and address. As a rule, such a template is formed on a standard corporate letterhead.
- The document's name.
- Detailed information about the employee, including their first and last name, job duties, seniority, professional and personal qualities, bonuses, or penalties.
For example, if we are talking about the characteristics from the place of work that is needed for military service, the document should contain data on how often an employee took sick leave and what chronic diseases or injuries they have. At the same time, when it comes to a company employee who was engaged in scientific activities, the document should contain information about their inventions, published scientific articles, patents, and scientific titles.
- The final part should be devoted to the purpose of providing the characteristic. For example, the document is needed as a recommendation for moving to another position or at the request of the commercial department.
- Seal of the CEO, their signature, and date of formation of the document.
To improve the readability of the characteristic, each information block should be done as a separate paragraph. The document should be short enough to fit on one A4 page. When writing, Times New Roman font with a 12-point size is used. Besides that, the document can be written by hand.
A significant aspect is that an employee may not agree with the information from their profile. And if so, they can form the appropriate statement and add it to the main document.
Who do you need to contact to get the characteristic?
To obtain such a document, an employee needs to contact the general director or their deputy. Also, it is worth considering that the HR manager or supervisor is involved in writing the characteristic.
When you know that you will need such a document, you should notify your colleagues from the HR department or manager about this one week in advance. If you have the opportunity, try to find out what the requirements for the document are set by the authorities to which you are going to send it. When you receive this information, pass it on to your colleagues who will form the characteristic. In the case of changing a job, bear in mind that you should justify your decision with the desire to develop your professional skills in a particular area.
How to write the characteristic?
Such a paper should be drawn up in an official business style. It means that the narration should be conducted from the third person, and all information should not have any emotional context. This is true for both positive and negative facts about an employee.
The first paragraph should contain personal data about an employee. In addition to their full name and date of birth, this part of the document should include information about their marital status and education. On top of that, their career paths within the company should be described here.
Sample characteristic from the place of work
LLC "International Company"
010101, Kyiv, Khreschatyk str., 12
on Tarasenko Taras Tarasowych,
born in 1991,
junior software engineer
Tarasenko Taras Tarasowych, born in 1991, has been working at LLC International Company since March 21, 2015, as a junior software engineer. On July 22, 2017, he was transferred to the position of middle software engineer.
He has a higher education. In 2012, he graduated with honors from the National Technical University of Ukraine “Kyiv Polytechnic Institute”, majoring in System Programming. The diploma certifying this information was issued on June 15, 2012.
He is not married and has no children.
While working at LLC International Company as a junior software engineer, he not only performed his main duties but also actively participated in the optimization of workflows in order to increase the team's efficiency. While working, he showed himself as a qualified specialist, which is why he was transferred to the position of a middle software engineer.
The company awarded him many times with cash bonuses for the high-quality and timely completion of tasks. He constantly works to improve his professional skills by studying advanced courses and attending industry conferences.
He communicates politely with colleagues and clients and contributes to creating a friendly atmosphere in the team.
He works diligently, always meets deadlines, and approaches his tasks responsibly. He did not violate the terms of the employment contract and adhered to all internal rules of the company. The management of the company trusts him. He demonstrates high productivity and excellent moral qualities.
He is doing an excellent job with the current position and is worthy of being appointed to the position of a middle software engineer.
CEO Tarasenko T. T. Signature
LLC "International Company" Seal Print
Date of drawing up the document
While many employees know what a letter of recommendation is and what it is for, few of them are aware that an employee's characteristic is a much more important paper. Given that such a document must always be completely truthful, it allows employers to see the most transparent assessment of a specialist and their qualities. Our guide covers the most significant aspects of the characteristic. So, we hope this review will help you get even more job opportunities than you expected.